Doing business with us
Brentwood Borough Council spends thousands of pounds each year on a wide range of products, services and works programmes.
As a public organisation, we have procurement procedures that follow UK government procurement rules (Public Contracts Regulations (2015)) for all purchases. These rules exist to ensure free and fair competition and transparency. We base procurement of our requirements on the principles of best value to ensure it achieves efficiency, effectiveness and value for money.
Council standing orders and financial regulations
For more information on our rules for making purchases view the Standing Orders for Contracts, Part 4.6 of our Constitution.
For more information on our rules and full terms and conditions, view the Tender Process.
Our standard payment terms are 30 days from receipt of invoice, in accordance with the Government's Prompt Payment Code. Under this code, all suppliers and contractors working for us are expected to pay their suppliers and sub-contractors promptly.
Procurement code of conduct
All public sector employees must abide by a Procurement Code of Conduct. Employees must declare their interests in existing or potential suppliers, and say if the connection is a private, social, domestic or professional one. This also applies to Members of the Council who are governed by their own strict code of conduct. You can view our Code of Ethics in the Standing Orders for Contracts, Part 4.6 of our Constitution.
As with all public sector procurement, value for money is at the core of our procurement decisions. Over the last few years there has been a national shift in how value for money should be calculated. In 2012 the Public Service (Social Value) Act was passed into law. This means that in all procurements we must consider how it can help improve the social, environmental and economic well-being of the local area. we have formulated our own Social Value Policy in response to this legislation. View our Social Value Policy (PDF).
All suppliers who sell goods, works or services to us must abide by the Modern Slavery Act 2015 and take appropriate action to reduce the risk of slavery, servitude, forced or compulsory labour in their supply chains.
Suppliers who need advice or information about modern slavery, or who wish to report any suspected instances, can call the Government’s Modern Slavery Helpline on 08000 121 700, or visit Modern Slavery Helpline.
If your company has been awarded work with us, it may be necessary to complete an online new supplier form in order for us to send Purchase Orders or pay invoices.
From 1 April 2022, we're adopting a strict No PO, No Pay policy for invoice payments to suppliers.
View the No PO, no pay policy (PDF)
A link to this online form will be sent to you from your contact at the Council where necessary, and will ask you to confirm details about your company, such as registered office, VAT registration number etc.
For all other enquiries, email email@example.com.
For more information about procurement throughout Essex, visit Procurement for Essex website.