All public sector contracts over the current threshold of £164,176.00 are covered by EU procurement regulations. These regulations are designed to prevent discrimination against companies from any member state and ensure free and fair competition.
The Council has rules about how it must spend public money and full details can be found in the Constitution - Standing Orders for Contracts. They state that over a certain value, contracts must be competitively tendered. (Please see the Tender and Quotation Opportunities page for details of current competitive tenders).
By tendering contracts the Council can ensure that it:
- gets value for money;
- is open and fair in its purchasing activities;
- complies with procurement law (currently Public Contracts Regulations 2015)
The procedure followed by the Council is determined by the value of a contract:
- £0 to £10,000 – one written or verbal quotation to be contained by authorised officer
- £10,000 to £50,000 – minimum of three written quotations
- £50,00 to current EU procurement thresholds --- £181,302 for Goods and Services; £4,551,413 for construction works) – contracts are subject to a formal competitive tendering process
- over EU thresholds --- competitive exercise run to be fully compliant with the Official Journal of the European Union regulations
Whether public sector bodies tender or quote for work, the EU procurement directives still apply.
Council contracts out to tender with a value of over £50K are published on the Delta eSourcing website where suppliers can register for free and submit their tenders.
Contracts with a value of more than £164,176.00 for goods and services and £4.1m for works must also appear in the Europe in the Official Journal of the European Union (OJEU).
The tender process ensures that potential contractors provide sufficient detail to enable the Council to determine whether they:
- are financially stable
- have appropriate technical ability to undertake the sort of contract they wish to be considered for
- are able to check their health and safety, environmental, equality and diversity and other records.
All potential contractors need to comply with the Council's standard terms and conditions:
Submission, Receipt and Opening of Tenders/Quotations
Candidates invited to bid are given at least two weeks to submit their tenders to Brentwood Borough Council by using the e-tendering system. Candidates are provided with the facility to submit their tenders via the tender box provided on the Delta eSourcing website.
The Council will evaluate and award the contract in accordance with the agreed award criteria in the Invitation to Tender/Quote. All candidates will be notified in writing as to the outcome of the tender exercise.
Further information on the tender process can be viewed in the Council’s Constitution