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Brentwood Borough Council

FOI 8580

Credit Balances


We wish to obtain the information, from the Council, relating to unclaimed Credit Balances. We are aware that all Billing Authorities hold on account sums of money that are due to be returned to ratepayers and for a variety of reasons have not been repaid and maybe considered untraceable by the Council. This maybe because Companies do not know that there is an overpayment, they may have moved premises, merges and/or changed their name or simply ceased trading. In such circumstances, the monies could be due to the creditors of that company. Exacta shall use the information requested to trace those businesses who have failed to claim such credit balances.

We therefore request a breakdown of credit balances accrued since your earliest records, for the amounts owing to all 'incorporated' companies within the authorities billing area, including

* The name of each business in respect of which Non-Domestice Rate credit balances remain payable;
* The value of overpayment in each case which remains unclaimed;
* The year(s) in which overpayment was made; and
* The hereditament address

Please note that no personal data (as defined under the Data Protection Act 1998) is requested and any personal data contained within files concerning Non-Domestic Rates is exempted from this request.

This request is made on the basis that such information is accessible under the Freedom of Information Act 2000 and that, save for the possible exemption detailed above, no exemptions available under this Act, apply to this request. Neither, is it the case that the witholding of information could be argued to be in the public interest. We, therefore, look forward to receiving this information within the statutory limit of 20 working days.

We would also like to make it clear that we are not, at this stage, applying under the Re-Use of Public Sector Regulations (SI 2005 No. 1515).

If you have any further queries on this request or its scope under the Freedom of Information Act please do not hesitate to contact me. Thank you for your time and attention in this matter.

Yours faithfully

Tim Parker
Manchester - 0161 669 8164

Exacta Plc
5 New York Street
M1 4JB

Offices in London, Manchester, Edinburgh and Chester

Registered Office: Exacta plc, Exacta House, Vicars Lane, Chester CH1 1QE Co. Reg. No. 07081359
Regulated by RICS

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At present I am unable to supply up to date information as we are awaiting the installation of a new reporting tool to enable the extraction and compilation of such data into a usable format.

Response was sent as a spreadsheet attachment correct as of 31/3/2013.