Brentwood Borough Council

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Brentwood Borough Council

FOI 8553

Social Media Policy / Guidelines

Request

1a. Do you have a policy or guidelines (or document by similar name) for staff on your organisation's permissible use of social media for business purposes / for use in connection with the work of the organisation?

1b. If yes, when was this policy (or guidelines) introduced?

1c. Please also provide an electronic copy (or link to online version) of the policy and / or guidelines.

2a. Do you provide guidelines (or document by similar name) for staff on the use of social media for business or personal purposes?

2b. If yes, when were these guidelines (or document by similar name) introduced?

2c. Please also provide an electronic copy (or link to online version)

3. Since 1 January 2005 and for each calendar year to date, please detail how many staff in your organisation have been cautioned or disciplined (or similar) for their inappropriate or unsuitable use of social media either on work or personal accounts?

Please break figures down by year with headline / brief summary of reason for disciplinary action.

4a. Since 1 January 2005 and for each calendar year to date, has social media use by your staff, either on work or personal accounts / profiles, even been the source of media coverage?

4b. If yes, please detail names of media titles and dates of coverage.

Please note that in relation to this request, social media refers to web / internet based applications that allow the creation and exchange of user generated content and user interaction. Examples to aid in the formulation of your response include, but are not limited to, Facebook, Twitter, YouTube, Google+, Bebo, MySpace, World of Warcraft, Wikipedia, FourSquare amongst many others.

Response

Questions 1 & 2

The Council’s social media is updated and monitored by the Communications Team and it’s use is detailed in the Council’s Communications Protocols document (attached).

Questions 3 & 4

I refer to your request for information as per your email (attached for reference)

Upon review of the time it will take to collate the information you require, in relation to questions 3 and 4, the Council does not keep information in the format you require and we estimate that it will take us in excess of 18 hours to determine appropriate material and locate, retrieve and extract the information in reference to your request. Therefore, your request will not be processed further.