We are writing to request a schedule (in spreadsheet format if possible) of all National Non-Domestic Rate accounts in your billing authority area that still have a credit balance shown on them from any time from 1 April 1990 to date. The reason for the credit might be, but will not be limited to: closed account, alteration to the rating list, void relief awarded, section 44a relief awarded, certification, and transfers between accounts or interest.
We do not expect you to supply details for sole traders or private individuals, partnerships or limited liability partnerships as this will be excluded under Data Protection laws. We require details of limited companies, unlimited companies, public limited companies, government departments, and local authorities.
Please supply the name of the ratepayer, the billing authority reference number, the address of the hereditament, the amount of the credit balance and the rate year(s) to which it applies. Please confirm the date the schedule was generated.
The attached document provides details of credit balances of companies currently held on our non domestic rate database as at 31 March 2013.