Is there a diagrammatic representation(s), description or list relating to all committees, internal meetings, & how these operate and relate; contacts with outside organisations, bodies or individuals (including politicians and companies) also with the public, which show the related communications, and describe the rules and codes governing any communications?
E.g.: Contacts / meetings with local MP, or contacts /meetings with local firms. Are there rules regarding communications and behaviour around such contacts, where they are allowed?
What safeguards are supposed to be in place to prevent Central government, a local MP, or a firm or company or other body from having too much influence on the local council?
What committees / meetings are open, or closed?
Further to your FOI enquiry 'Brentwood Borough Council structure, contacts & communication links' I would advise as follows:
Relevant information on the Council's Committees, and some internal meetings, eg the Brentwood Town Centre Renaissance Group, can be found on the Council's website (www.brentwood.gov.uk) . Further information is available in Council meeting agendas – eg details of the proposed new governance structure are included in the agendas of Ordinary Council meetings on 19.12.12 and 20.3.13. Other internal meetings are arranged on an ad hoc basis.
There is a diagrammatic representation of the Council's Committee Structure included on Page 6 of the Constitution – click here
Members' representation on outside organisations is updated at Annual Council each year – this year's agenda containing relevant proposed representation will be published on 7th May.
In relation to information regarding contacts with individuals (including politicians and companies) also with the public which show the related communications and describe the rules and codes governing any communications , FOI requests made to the Council are available to view on the website and a facility to make an enquiry , report an incident , make a complaint or pay a compliment can be undertaken via the website to which a response will be sent by a relevant officer.
Regarding contacts / meetings with local MP, or contacts /meetings with local firms, there are no rules regarding communications and behaviour around such contacts, where they are allowed.
Regarding safeguards which are supposed to be in place to prevent Central government, a local MP, or a firm or company or other body from having too much influence on the local council, the democratic process and the Code of Conduct which Members sign to accept when elected provide such safeguards.
All Council Committee/Panel/Board meetings are open to the public unless there is a statutory reason for the public to be excluded for certain items. Internal meetings are not generally open to the public.
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