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Brentwood Borough Council

FOI 5612

Servicing and maintenance of automatic doors

Request

In line with the Freedom of Information Act, under the guidelines of the European Directive, we request that the following information be provided regarding The Council's tendering procedures regarding automatic doors and roller shutter doors (including those used in supply Chain/Logistics).

1. Please detail when the current contract for the service and maintenance of automatic and/or roller shutter doors is due for renewal.

2. Please provide the following information:

* The date of when the next tender opportunity will be released.
* If the contract will be awarded in lots by regions or a multiple contractor award.
* The duration of the aforementioned contract and any extension periods that may be incorporated following the initial term.
* Details of the incumbent supplier.
* Detail the specification of the units involved within this contract, including the number of units and sites listed.
* Sample copy/copies of the most recent tender advertised for the service and maintenance of automatic and/or roller shutter doors, including a copy of the terms and conditions.
* A copy of the contract award notice for the most recent tendering opportunity for both new installations as detailed above, along with the same for the maintenance of the same products.

3. Where will future tender opportunities be advertised?

* Directly, by the council, or through a third party resource?
* If advertised through a third party, please detail the portal or resource used.

4. Please advise if Kone Doors are:

* On your Approved Supplier list.
* If not, will accreditation to bodies including CHAS, Construction line, Safe Contractor, Achilles, and Altius provide automatic approval?
* Required to complete a Pre-Qualification process prior to tender submission.

5. Additionally:

* Is a third-party facilities/property management group involved in the handling of the council's tender processes? If so, please detail the group involved.
* Please provide details of the individual and/or department responsible for procuring the council's services of a specialist nature, or overseeing liaison with the third party.

Response

1. Please detail when the current contract for the service and maintenance of automatic and/or roller shutter doors is due for renewal.
26/11/2013.
2. Please provide the following information:

* The date of when the next tender opportunity will be released.
The value of the contract is £338.00 and under the current threshold limits and approval routes one verbal quote is required so we don t go out to tender for this contract.
* If the contract will be awarded in lots by regions or a multiple contractor award.

* The duration of the aforementioned contract and any extension periods that may be incorporated following the initial term.
It’s an annual contract.

* Details of the incumbent supplier.
Dorma Doors Ltd

* Detail the specification of the units involved within this contract, including the number of units and sites listed.
Town Hall

* Sample copy/copies of the most recent tender advertised for the service and maintenance of automatic and/or roller shutter doors, including a copy of the terms and conditions.
* A copy of the contract award notice for the most recent tendering opportunity for both new installations as detailed above, along with the same for the maintenance of the same products.

3. Where will future tender opportunities be advertised?
A: They won’t be

* Directly, by the council, or through a third party resource?
* If advertised through a third party, please detail the portal or resource used.

4. Please advise if Kone Doors are:

* On your Approved Supplier list.
We don’t have an approved list.
* If not, will accreditation to bodies including CHAS, Construction line, Safe Contractor, Achilles, and Altius provide automatic approval?
* Required to complete a Pre-Qualification process prior to tender submission.

5. Additionally:

* Is a third-party facilities/property management group involved in the handling of the council's tender processes?
No.
If so, please detail the group involved.
* Please provide details of the individual and/or department responsible for procuring the council's services of a specialist nature, or overseeing liaison with the third party.
Colin Heaps