Brentwood Borough Council

Brentwood Borough Council

Quick Links

Skip Navigation | Home page | Site map | Search | Help | Complaints procedure | Disclaimer | Feedback | Access key details
Brentwood Borough Council

FOI 5289

Purchase cards

Request

I am writing to request details under the Freedom of Information Act on spending by councillors, senior council officers and other council staff using purchase cards/procurement cards/'p-cards'/council credit cards or similar

More specifically:

1. How many councillors are currently authorised to use purchase cards/procurement cards/'p-cards'/council credit cards or similar?

2 a) The total amount spent by councillors using purchase cards/procurement cards/'p-cards'/council credit cards or similar in 2011/12
b) The total amount spent by councillors using purchase cards/procurement cards/'p-cards'/council credit cards or similar in 2010/11
c) The total amount spent by councillors using purchase cards/procurement cards/'p-cards'/council credit cards or similar in 2009/10
d) The total amount spent by councillors using purchase cards/procurement cards/'p-cards'/council credit cards or similar in 2008/09
e) The total amount spent by councillors using purchase cards/procurement cards/'p-cards'/council credit cards or similar in 2007/08

3. Please also provide a copy of the card statements, 'management information' or line-by-line data for each card (in a xls or csv format) giving a breakdown of the spending, including the name of the councillor/authorised card user(s), the date of each transaction, the merchant paid, the transaction amount, the transaction description and any other description held on record to explain each transaction.

4. How many senior council staff are currently authorised to use purchase cards/procurement cards/'p-cards'/council credit cards or similar?

5. a) The total amount spent by senior council officers using purchase cards/procurement cards/'p-cards'/council credit cards or similar in 2011/12
b) The total amount spent by senior council officers using purchase cards/procurement cards/'p-cards'/council credit cards or similar in 2010/11
c) The total amount spent by senior council officers using purchase cards/procurement cards/'p-cards'/council credit cards or similar in 2009/10
d) The total amount spent by senior council officers using purchase cards/procurement cards/'p-cards'/council credit cards or similar in 2008/09
e) The total amount spent by senior council officers using purchase cards/procurement cards/'p-cards'/council credit cards or similar in 2007/08

6. Please also provide a copy of the card statements, 'management information' or line-by-line data for each card (in a xls or csv format) giving a breakdown of the spending, including the name of the senior council officer/authorised card user(s), the date of each transaction, the merchant paid, the transaction amount, the transaction description and any other description held on record to explain each transaction.

7. How many other council staff are currently authorised to use purchase cards/procurement cards/'p-cards'/council credit cards or similar?

8. a) The total amount spent by other council staff using purchase cards/procurement cards/'p-cards'/council credit cards or similar in 2011/12
b) The total amount spent by other council staff using purchase cards/procurement cards/'p-cards'/council credit cards or similar in 2010/11
c) The total amount spent by other council staff using purchase cards/procurement cards/'p-cards'/council credit cards or similar in 2009/10
d) The total amount spent by other council staff using purchase cards/procurement cards/'p-cards'/council credit cards or similar in 2008/09
e) The total amount spent by other council staff using purchase cards/procurement cards/'p-cards'/council credit cards or similar in 2007/08

9. Please also provide a copy of the card statements, 'management information' or line-by-line data for each card (in a xls or csv format) giving a breakdown of the spending, including the name of the council worker/authorised card user(s), the date of each transaction, the merchant paid, the transaction amount, the transaction description and any other description held on record to explain each transaction.

Please note, senior officers are to be taken as those defined as chief officers in the Localism Act 2011 (s43(2)) http://www.legislation.gov.uk/ukpga/2011/20/part/1/chapter/8/enacted

Response

I refer to your request made under the Freedom Of Information Act regarding spend by councillors, senior council officers and other council staff using procurement cards.

From our preliminary assessment, it is clear that we will not be able to answer your request without further clarification.
Section 12 of the Freedom of Information Act 2000 makes provision for public authorities to refuse requests for information where the cost of dealing with them would exceed the appropriate limit, which for this authority is set at £450.
In order to provide you with the information on the scale that you have requested we would need to search through manual files to list each individual cardholder and their transactions.
We estimate that it will take us in excess of the applicable time limit to determine the appropriate material and locate, retrieve and extract the information in reference to your request. Therefore, your request will not be processed further.
You may wish to refine your request and keep within the cost limit of £450 by asking for this information from December 2009 onwards.