Brentwood Borough Council

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Brentwood Borough Council

FOI 4389

Responsive Maintenance Contract Procurement

Request

I am currently carrying out some research into responsive maintenance contracts in social housing providers.
Would you be kind enough to provide me with the following information regarding responsive maintenance contract procurement?

Firstly would you be able to advise me of your job title?

What is the address where you are based?

How many units is your current housing stock?

Are the responsive maintenance needs within your housing stock currently met by a Direct Labour Organisation?

If yes, what percentage of responsive maintenance work do they undertake?

Are there any external contracts in place that may support the DLO?

If yes, what activity do they undertake? (eg. Voids, day to day repairs, gas, electrical)

If you do not run a DLO do you have one contract which covers all your responsive maintenance needs or is it separated out into gas, electrical, day to day etc? (please specify if grouped together as one contract)

For each responsive maintenance contract would you be kind enough to confirm the following information?

* Renewal date

* Bid process start date

* Length of term on the contract

* Contract annual value (for the last contract tendered if necessary)

* Incumbent contractor

* Is there a framework in place? - (if yes, who operates on this and is it a contract specific framework or a framework for all responsive maintenance contracts, what is the framework value?)

* Do you use a procurement consortium - (if yes, who is this?)

Response

The information below has been provided by the Council’s Senior Housing Technical Officer.

Address: Brentwood Borough Council, Housing Services, Town Hall, Ingrave Road, Brentwood, Essex, CM15 8AY.

Number of units: 2,518.

Are the responsive maintenance needs within your housing stock currently met by a DLO? Yes

If yes, what percentage of responsive maintenance work do they undertake? About 90%.

Are there any external contracts in place that may support the DLO? Yes.

If so what activity do they undertake? TV aerial and sewage treatment plant maintenance. A Gas and lift breakdown service is also provided by contractors but as part of a wider contract for capital works that is not linked to day to day repairs.

The TV aerial and Sewage treatment plant contracts are awarded annually on 1st April each year with the bid process starting around January. The current value of the TV aerial contract which is held by Allways Wired at present is £5,000, the current value of the Sewage Treatment Plant contract which is held by Independent Drainage at present is £10,000.

There is no framework in place and we don’t use a procurement consortium.

I trust this information is of assistance and apologise for the delay in responding.