Brentwood Borough Council

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Brentwood Borough Council

FOI 4057

Staff

Request

Please supply the following information about permanent employees within your organisation:

1.       Total number of employees

2.       Total number of Black and Ethnic Minority (BME) employees

3.       Total number of employees in senior leadership and management positions

4.       Total number of BME employees in senior leadership and management positions

5.       Average earnings for all employees during the last financial year for which this information is available (please state the year)

6.       Average earnings for BME employees during the period above

7.       Total number of permanent jobs filled during the past 12 months (please say whether they were senior leadership and management or other)

8.       Number of BME applications received for these posts

9.       Total number of these posts filled by BME applicants (please say whether they were senior leadership and management or other)

10.  Number of employees whose highest qualification is 1st degree or higher

11.  Number of employees whose highest qualification is GCE A level or equivalent

12.  Number of employees whose highest qualification is GCSE or equivalent

13.  Number of employees with vocational qualifications and who have not been included above

14.  Number of employees with no qualifications

15.  Number of BME employees whose highest qualification is 1st degree or higher

16.  Number of BME employees whose highest qualification is GCE A level or equivalent

17.  Number of BME e mployees whose highest qualification is GCSE or equivalent

18.  Number of BME employees with vocational qualifications and who have not been included above

19.  Number of BME employees with no qualifications

20.  Organisation chart of executives in senior leadership and management positions

Response

Thank you for your request for information regarding permanent employees within Brentwood Borough Council. This request is being handled under the Freedom of Information Act 2000 (FOIA).

I can confirm that we have part of the above information requested in electronic format: questions 1-9 and question 20. However, to provide details of all staff’s qualifications would require some considerable time manually retrieving the information from paper files.

In respect of Freedom of Information enquiries, the Freedom of Information and Data Protection (Appropriate Limit and Fees) Regulations 2004 sets an appropriate limit for public authorities, such as local councils, whereby if the cost of complying with a relevant request exceeds £450, the authority is entitled to take into account the estimated cost of determining whether it holds the information sought, locating the information or a document which may contain the information and extracting the information from a document containing it.

The regulations prescribe the extent to which any costs that a public authority takes into account are attributable to the time which persons undertaking any of the activities mentioned above on behalf of the authority are expected to spend on those activities and estimates those costs to be at a rate of £25 per person per hour.

Therefore in accordance with Section 9 of the Freedom of Information Act 2000 (FOIA 2000), I have estimated that in order to be able to fully comply with your request, a manual check will be required of 319 files, that it would take an average of five minutes to extract the information required and so it would take approximately 27 hours to complete this part of the request.

At £25 per hour as per the regulations, this will be an estimated cost of £675.

Where a public authority is charging a fee in accordance with the Freedom of Information and Data Protection (Appropriate Limit and Fees) Regulations 2004 the applicant has a maximum of 3 months to pay from the date of this letter. The public authority is not required to comply with the request until such times as it is satisfied that the fee has been paid. I would therefore be grateful if you would advise me accordingly as to whether you wish to proceed with your enquiry and send payment by return if you do. I remind you once again that you have 3 months from the date of this email should you wish to do so.

As mentioned above, we do hold the information you requested in the first part of your Freedom of Information request. This is as follows:
1. Total number of employees - 319
2. Total number of Black and Ethnic Minority (BME) employees - 6
3. Total number of employees in senior leadership and management positions - 11
4. Total number of BME employees in senior leadership and management positions - 0
5. Average earnings for all employees during the last financial year for which this information is available (please state the year) - £22,389 for 2011/12
6. Average earnings for BME employees during the period above - £23,036
7. Total number of permanent jobs filled during the past 12 months (please say whether they were senior leadership and management or other) - April 2011 – March 2012 - 48
8. Number of BME applications received for these posts - 66
9. Total number of these posts filled by BME applicants (please say whether they were senior leadership and management or other) - 5 – other
10. Number of employees whose highest qualification is 1st degree or higher – not held in electronic format, please see above
11. Number of employees whose highest qualification is GCE A level or equivalent – not held in electronic format, please see above
12. Number of employees whose highest qualification is GCSE or equivalent – not held in electronic format, please see above
13. Number of employees with vocational qualifications and who have not been included above – not held in electronic format, please see above
14. Number of employees with no qualifications – not held in electronic format, please see above
15. Number of BME employees whose highest qualification is 1st degree or higher – not held in electronic format, please see above
16. Number of BME employees whose highest qualification is GCE A level or equivalent – not held in electronic format, please see above
17. Number of BME employees whose highest qualification is GCSE or equivalent – not held in electronic format, please see above
18. Number of BME employees with vocational qualifications and who have not been included above – not held in electronic format, please see above
19. Number of BME employees with no qualifications – not held in electronic format, please see above
20. Organisation chart of executives in senior leadership and management positions - please see attached.