Brentwood Borough Council

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Brentwood Borough Council

FOI 14718

Outbound mail.

Request


I am writing to you under the Freedom of Information Act, to request the following information from your organisation. If this information is held and managed by multiple departments, please give information for the highest spending department

1)
How does your organisation pay for postage on outbound mail?
·
Franking machine
·
Royal Mail PPI or OBA account
·
Downstream Access provider
·
Hybrid Mail solution

·
Other (please specify)

2)
Please advise how you manage any mailshots.
·
In-house using manual mail production and apply postage.
·
Outsourced to a mailing house for print, fulfilment and postage
·
A combination of the above, depending on the number of recipients and mail piece content

3)
Are you aware of total spend per piece for outbound mail, including printer costs, pre-printed stationery, any folding or inserting machine costs, envelopes, franking machines (and consumables,) staff resources and energy costs?
·
1stclass (single page colour, simplex)
·
2ndclass (single page colour, simplex)
·
Large letter (5 pages colour, duplex)

4)
What is your overall spend on outbound mail pa?

5)
When will you next review your outbound mail process and/or suppliers?

6)
How do you ask potential suppliers to engage with your organisation to introduce products or services?

7)
Do you use a tendering website or purchasing consortium? If so, please specify

8)
Are you bound to purchase from a CCS Registered Supplier (if any cost thresholds apply, please specify.)

Response


Following your Freedom of Information request regarding our outgoing mail, I have responded to your questions below in red:

1) How does your organisation pay for postage on outbound mail?
Franking machine

2) Please advise how you manage any mailshots.
A combination of in-house using manual mail production and apply postage and outsourced to a mailing house for print, fulfilment and postage

3) Are you aware of total spend per piece for outbound mail, including printer costs, pre-printed stationery, any folding or inserting machine costs, envelopes, franking machines (and consumables,) staff resources and energy costs?
1stclass (single page colour, simplex) – 61p
2ndclass (single page colour, simplex) – 45p
Large letter (5 pages colour, duplex) - unknown

4) What is your overall spend on outbound mail pa?
2016/17 = £55,947.09

5) When will you next review your outbound mail process and/or suppliers?
No current plans

6) How do you ask potential suppliers to engage with your organisation to introduce products or services?
Email to relevant Officer

7) Do you use a tendering website or purchasing consortium? If so, please specify
Delta eSourcing

8) Are you bound to purchase from a CCS Registered Supplier (if any cost thresholds apply, please specify.)
No