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Brentwood Borough Council

FOI 13298

Printing Budgets

Request


1. How much money has the local authority spent on the print estate over the last five financial years (including print devices, leases, maintenance
contracts, toner, paper, ink, document management software etc.). If possible, please provide a breakdown of the costs associated with each item.
• FY
11/12
• FY
12/13
• FY
13/14
• FY

14/15
• FY
15/16

2. Has your organisation deployed (fully or partially) any of the following?
• Secure
release printing on print devices (PIN, Identity card)
• Follow
Me Print (i.e. where you can pick up your printed items at any location)
• Shared
print services with other local authorities
• Managed
Print Services
• Mobile
printing (the ability to send documents to printers from mobile devices)
• Cloud-based
printing

3. If no, does your organisation have plans to deploy (fully or partially) any of the following in the next 24 months?
• Secure
release printing on print devices (PIN, Identity card)
• Follow
Me Print (i.e. where you can pick up your printed items at any location)
• Shared
print services with other local authorities
• Managed
Print Services
• Mobile
printing (the ability to send documents to printers from mobile devices)
• Cloud-based
printing

4. Does your organisation currently use the cloud for part or all of its IT infrastructure?
• Yes
• No

5. Does your organisation have a BYOD policy?
• Yes
• No

Response

Dear Paula Munteanu

In response to you FOI request, I can confirm the following:

1. How much money has the local authority spent on the print estate over the last five financial years (including print devices, leases, maintenance
contracts, toner, paper, ink, document management software etc.). If possible, please provide a breakdown of the costs associated with each item.

Cost 2011/12 2012/13 2013/14 2014/15 2015/16

PAPER 8,571 13,171 13,038 9,135 7,446
OTHER COSTS 485 0 0 1,787 912
PRINITING MATERIALS 12,486 14,672 4,320 8,808 4,494
PHOTOCOPIER CHARGES 21,357 16,098 18,467 18,500 17,439
LEASES 19,652 31,170 24,147 24,216 20,119

62,551 75,111 59,973 62,446 50,410

2. Has your organisation deployed (fully or partially) any of the following?

. Secure release printing on print devices (PIN, Identity card) Yes
. Follow Me Print (i.e. where you can pick up your printed items at any location) Yes
. Shared print services with other local authorities No
. Managed Print Services No
. Mobile printing (the ability to send documents to printers from mobile devices) No
. Cloud-based printing Yes

3. If no, does your organisation have plans to deploy (fully or partially) any of the following in the next 24 months?
. Shared print services with other local authorities No
. Managed Print Services No
. Mobile printing (the ability to send documents to printers from mobile devices) No

4. Does your organisation currently use the cloud for part or all of its IT infrastructure?
. Yes

5. Does your organisation have a BYOD policy?
. No