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Brentwood Borough Council

FOI 12385

Banking Services

Request

Could you please send me contract information relating to Banking Services, Audit Services and Card Processing Services.  If you do not understand what each of these mean please see below:

Can you please provide me with the following contract information for each of the contract category specified above:

1.       Contract Category: Please see select from the categories provided; Banking Services; Financial Audit Services; Card Processing Services

2.       Existing Supplier Name for each contract

3.       Contract Description: Please do not just state two to three words can you please provide me detail information about this contract and please state if upgrade, maintenance and support is included. Please also include the modules included within the contract.

4.       Annual Average Spend for each contract

5.       Contract Duration: What is the duration of the contract please include any available extensions within the contract.

6.       Contract Start Date: What is the start date of this contract? Please include month and year of the contract. DD-MM-YY or MM-YY.

7.       Contract Expiry: What is the expiry date of this contract? Please include month and year of the contract. DD-MM-YY or MM-YY.

8.       Contract Review Date: What is the review date of this contract? Please include month and year of the contract. If this cannot be provided, please provide me estimates of when the contract is likely to be reviewed. DD-MM-YY or MM-YY

9.       Contact Details: I require the full contact details of the person within the organisation responsible for this particular contract.

10.   Notes: Please provide me with any further information with regards to this contract this could include any contract extension available as well as information on renewals or plans for future tenders.

Response

In response to you FOI request I can provide the following:

Category Description Current contractor Annual contract Value Start date End date Review date
Banking Banking Services Lloyds Bank 8,500 01/01/2014 31/12/2016 Not Set
Audit Services Internal Audit BDO 140,000 01/04/2014 31/03/2017 Not Set
Audit Services External Audit Ernst & Young 96,210 01/04/2012 31/03/2017 Not Set
Accountancy Tax Advisory KPMG 2,000 01/04/2016 31/03/2017 Not Set


With Regards to card processing services information that you require:

In accordance with our Information Requests Charging Policy, and in accordance with the Fee Regulations set by Central Government, the Council is not obliged to respond to a written request for information, where it estimates that the cost of complying with the request would be in excess of £450 (which equates to 18 hours of work at £25 per hour).

Section 12 of the FOI Act allows the Council to refuse to deal with a request where it estimates that it would exceed the appropriate limit (£450). Therefore the Council refuses to provide information in this case.

An example of why the request exceeds the above amount is because the information is not held in one place. Card processing is used by several services throughout the Council and each has its own records.

It is possible that we may be able to reduce costs by defining the search more thoroughly. If you wish to contact the office to discuss this then please do so.