Brentwood Borough Council

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Brentwood Borough Council

FOI 12258

Document/Records ManagementSystem/s

Request

1/ What Document / Records management system/s does the council currently use?

Please include the supplier/vendor name, software product name and version number.

For each system listed please include the following information.

1.1/ Is there a current support contract in place for the solution? If so when is the renewal date?

1.2/ What is the current annual cost for the solution?

1.3/ What year was the solution first purchased?

1.4/ What was the first year purchase price of the solution?

1.5/ How many users does the council have on the solution?

1.6/ Is the solution local or cloud hosted?


Supplier / Vendor name

Product name

Version number

Support contract Y/N

Contract Renewal date

Annual Cost £

Purchase Year

First year Purchase price £

Number of users

Local or Cloud

Response

Xpress

1/ What Document / Records management system/s does the council currently use? – Xpress Software Solution
1.1/ Is there a current support contract in place for the solution? If so when is the renewal date? – support available & renewed on 1st April 2016
1.2/ What is the current annual cost for the solution? - £10279.00
1.3/ What year was the solution first purchased? – 2008 (approx)
1.4/ What was the first year purchase price of the solution? unknown
1.5/ How many users does the council have on the solution? 5
1.6/ Is the solution local or cloud hosted? - local

Idox

1/ What Document / Records management system/s does the council currently use? Idox DMS v4.0.4
1.1/ Is there a current support contract in place for the solution? If so when is the renewal date? April 2016
1.2/ What is the current annual cost for the solution? Unknown. The overall maintenance cost for Idox covers lots of products.
1.3/ What year was the solution first purchased? 2010
1.4/ What was the first year purchase price of the solution? part of the Idox system
1.5/ How many users does the council have on the solution? 50
1.6/ Is the solution local or cloud hosted? Local