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Brentwood Borough Council

FOI 11861

Public Health Funerals

Request

1) What is the procedure for external suppliers to who want to provide services to the council?

2A) Does the council have a contract set up with a genealogy firm or a company which traces the next of kin?



2B) Please include details of the contract mentioned in Q2A.

3) What website does the council post contracts to tender?

4) Does the council have a procurement or tendering process in place? If yes, please provide information on how suppliers can do business with the council.

5) Does the council use an e-procurement system/website? If yes, please provide name and details.

6) If the council does not use an e-procurement system, how does the council decide on what suppliers to use?



7) How often and on what occasion does the council need to trace the next of kin or locate family members?

8A) Which department is responsible for tracing the next of kin or locating family members of a deceased individual?

8B) Please provide name of department, name of staff members involved, telephone details and email.

9) What is the name of the staff member and departments who decide when to place a contract to tender?

10) What type of contracts do the following departments have out to tender at the moment:

- Environmental Health

- Cemeteries/Bereavement

- Court of Protection

- Adult Safeguarding

- Client Affairs

11) Currently does the council have a contract to tender, where you require services to trace the next of kin or locate family members?



12) Currently does the council have a contract to tender, where you require services of a genealogy firm? Please provide details of where this contract is listed and how to apply as a supplier.



13) How many public health funerals have taken place within the past year? (From January 2015)



14) Of these public health funerals that have occurred, please provide:

a) Name of deceased

b) Date of birth and date of death

c) Last known residential address

d) Have the next of kin/family members been traced?

e) What date have the details been referred to the QLTR, Bona Vacantia, Treasury Solicitor, Government Legal Department, NUHU, Duchy or Farrer & Co?





Response

1) What is the procedure for external suppliers to who want to provide services to the council?

All opportunities for work valued at more than £10,000 are advertised on the Council’s website. For work valued below this threshold, potential suppliers should contact the relevant department direct, or the Procurement Officer.

2A) Does the council have a contract set up with a genealogy firm or a company which traces the next of kin?

No

2B) Please include details of the contract mentioned in Q2A.

N/A

3) What website does the council post contracts to tender?

Delta E-Sourcing and the Council’s website

4) Does the council have a procurement or tendering process in place? If yes, please provide information on how suppliers can do business with the council.

As 1) above

5) Does the council use an e-procurement system/website? If yes, please provide name and details.

As 3) above

6) If the council does not use an e-procurement system, how does the council decide on what suppliers to use?

Over £10,000 submissions are evaluated to find the most economically advantageous quote/tender; under £10,000 decision are made by the relevant officer with delegated authority.

7) How often and on what occasion does the council need to trace the next of kin or locate family members?

 

On all the occasions that we have had Public Health funerals/cremations it is the responsibility of the officer to contact the next of kin to advise of the death if they have not been notified already by the police or hospital



8A) Which department is responsible for tracing the next of kin or locating family members of a deceased individual?

 

Environmental Health

8B) Please provide name of department, name of staff members involved, telephone details and email.

 

Environmental Department, Names we are unable to provide due to Data protection

9) What is the name of the staff member and departments who decide when to place a contract to tender?

 

Names we are unable to provide due to Data protection

10) What type of contracts do the following departments have out to tender at the moment:

- Environmental Health --- None

- Cemeteries/Bereavement --- None

- Court of Protection --- None

- Adult Safeguarding --- None

- Client Affairs --- None

11) Currently does the council have a contract to tender, where you require services to trace the next of kin or locate family members?

 

No

12) Currently does the council have a contract to tender, where you require services of a genealogy firm? Please provide details of where this contract is listed and how to apply as a supplier.

 

No

13) How many public health funerals have taken place within the past year? (From January 2015)

None

14) Of these public health funerals that have occurred, please provide:

a) Name of deceased – N/A

b) Date of birth and date of death – N/A

c) Last known residential address – N/A

d) Have the next of kin/family members been traced? – N/A

e) What date have the details been referred to the QLTR, Bona Vacantia, Treasury Solicitor, Government Legal Department, NUHU, Duchy or Farrer & Co? – N/A