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Brentwood Borough Council

FOI 11171

Structure

Request


Please may I have the following under the freedom of Information Act 2000.




1. Can you please provide a report with the following information (example attached):

Establishment, Level 1, Level 2, Level 3, etc...,

Post,

Grade,

Type of Role,

DBS required,

Mean Length of Service Years,

Total Occupants,

Sum FTE,

White British Occupants,

BME Occupants ,

Unknown Ethnicity Occupants,

Female Occupants,

Sum FTE Female,

Male Occupants,

Sum FTE Male



2. A copy of all Pay Scales, e.g. NJC with Grade bandings, Chief Officers, and any others...



3. Sickness type and reason with hours lost in the last 12 months by Job type. BV12 if you still run this.



4. What HCM/HR systems (targeted software for specific areas e.g. recruitment software, time and attendance, payroll, general hr records, training, or one holistic system)



a. What software are you using,

b. How mature/how long have you been using them

c. What functionality are you using (e.g. Self-Service Holidays, Self-service timesheets, Self-Service Sickness, Managers teamview for sickness, resource planning, etc..)

d. Planned functionality

e. If using multiple software solutions is integration, duplication, or inconsistency an issue. If one system which area is the area which



5. Do you feel the Software is aiding

Administrative Efficiency, and

Effectiveness of meeting HR goals, e.g. employee engagement, ensuring the organisation is legally compliant (e.g. equal pay)



6. Can you provide the project documentation for the latest upgrade: Scoping Documents, PID, objectives/tasks, issues log


Response

I can confirm that we hold some of the information that you have requested, which is detailed as follows.

1. Can you please provide a report with the following information (example attached): Please see the attached document, which contains the information that we have available to us.

Establishment, Level 1, Level 2, Level 3, etc..., Included
Post, Included
Grade, Included
Type of Role, Included
DBS required, Unavailable
Mean Length of Service Years, Unavailable
Total Occupants, Included
Sum FTE, Included
White British Occupants, Unavailable
BME Occupants , Unavailable
Unknown Ethnicity Occupants, Unavailable
Female Occupants, Unavailable
Sum FTE Female, Unavailable
Male Occupants, Unavailable
Sum FTE Male Unavailable

2. A copy of all Pay Scales, e.g. NJC with Grade bandings, Chief Officers, and any others... Please see the attached document

3. Sickness type and reason with hours lost in the last 12 months by Job type. BV12 if you still run this. Unavailable

4. What HCM/HR systems (targeted software for specific areas e.g. recruitment software, time and attendance, payroll, general hr records, training, or one holistic system)
a. What software are you using, iTrent by Midland HR and Excel for timesheets
b. How mature/how long have you been using them Since October 2014 for payroll and since May 2015 for attendance, general HR records, appraisals. Timesheets since May 2014.
c. What functionality are you using (e.g. Self-Service Holidays, Self-service timesheets, Self-Service Sickness, Managers teamview for sickness, resource planning, etc..) iTrent for payroll, self-service holidays, attendance, general HR records, appraisals, Managers teamview for sickness, resource planning
d. Planned functionality Recruitment - possibly.
e. If using multiple software solutions is integration, duplication, or inconsistency an issue. If one system which area is the area which. No issue

5. Do you feel the Software is aiding
Administrative Efficiency, and
Effectiveness of meeting HR goals, e.g. employee engagement, ensuring the organisation is legally compliant (e.g. equal pay) Not necessarily more efficient but more effective and consistent

6. Can you provide the project documentation for the latest upgrade: Scoping Documents, PID, objectives/tasks, issues log Unavailable