Brentwood Borough Council

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Brentwood Borough Council

FOI 11044

ICT Contract


See Questions and answers below.


Please can you answer the following questions regarding your current MFD / Managed Print Service contract:


Q1. What are the contract start and end dates? Is there an extension period?


The contract runs from 20-11-11 to 19-11-16.  There is an option to negotiate an extension if required.


Q2. How many MFD’s do you currently have in use?  How many desktop printers do you currently have in use?


There are currently 10 MFD’s in operation


Q3. What makes, models and specifications do you have in use? 


3 x Xerox Workcentre 5775 mono mfd’s 

2 x Xerox Workcentre 7556 colour mfd’s

1 x Xerox Workcentre 5745 mono mfd

1 x Xerox Workcentre 5735 mono mfd

1 x Xerox Workcentre 7525 colour mfd

1 x Xerox Workcentre 7535 colour mfd

1 x Xerox Workcentre 7225 colour mfd


Q4. What are the current annual colour and mono print volumes for MFD and desktop printers?


Current print annual print volumes for the MFD fleet is as follows:


Mono = 1,747,104 impressions p/a           Colour = 131,736 impressions p/a


Q5. What is your approximate annual MFD spend?


Total spend inc. leases and copy charges £21117.64p


Q6. What is your approximate annual desktop printer spend including consumables and maintenance? £1000






Q7. Do you use Document and/or Record Management Software applications? If yes, which ones? Idox & Anite



Q8. Do you employ mobile printing technologies and BYOD strategies? No



Q9. Do you operate a print room for high volume print or do you outsource?


We have an in house print service for high volume


Q10. Which department controls these contracts and projects? e.g. IT, ICT, Facilities, Procurement, etc. ICT


Q11. The person within the organisation responsible for this particular contract. Please confirm their contact details including name, job title, contact telephone number and direct email address? Paul Coombes 01277 312728



Q12.Will you be using a framework agreement for the next contract or will you be doing your own procurement process? If using a framework, which one?


We will use a framework agreement when procuring our next fleet of mfd’s  (framework version undecided at this time)


Q13. Will other organisations be included in this procurement process? If yes, which ones?


Q14.  Do you have a strategy to digitise documents and print less? If yes, please provide a brief overview.


Q15.  Do you have an ICT security policy which includes MFD’s and paper documents? If yes, please provide a brief overview.